EROS eProcurement enables public and private sector organisations to achieve significant cost savings and process efficiencies in their supply chain operations. It is currently processing almost £1 billion per annum of purchasing expenditure on goods & services from 5.7 million transactions across 150+ organisations, serving 151,000 procurement professionals. It can be interfaced with existing financial, ERP or departmental systems.

Procurement is a core business function demanding a dedicated, specialist solution which comprehensively supports the achievement of savings and not merely a “bolt on” module to a finance or ERP system with limited functionality.

EROS represents a low cost, high value proposition to drive cash releasing efficiency savings through the entire purchasing cycle via the automation & streamlining of process and reduction of cost: from catalogue management & remote browser requisitioning, processing the request; placing the order on the chosen supplier; expediting the order; receiving and accepting the goods; matching the invoices and statements; and finally paying for the goods and services received.

It offers comprehensive business intelligence on all transactions, a full audit trail of all purchasing activity and ensures transparency, compliance & control of the whole cycle.

Benefits

Efficiency Savings

• Delivers large auditable cash savings
  
• Increases efficiency & reduces costs
  
• Reduces time wasted on low value administration
  
• Streamlines purchasing cycle from requisitioning to invoicing
  
• Eliminates maverick buying
  
• Unlocks full value of your contracted relationships with suppliers
  
• Facilitates supplier rationalisation
  
• Enables consolidated ordering
  
• Eliminates traditional paper based purchasing processes
  
• Frees up staff for more strategic value added activities
  
  

Auditability & Control

• Maintains full audit trail of all purchasing activity
  
• Complete transparency throughout the cycle
  
• Ensures total compliance and governance
  
• User profiling & robust privilege controls
  
• Audited by the National Audit Office
  
• Authorisation & vetting procedures, eliminating unauthorised & unnecessary expenditure
  
• Control over what goods are purchased from which suppliers, offering choice and the ability to compare prices
  
• Supplier performance monitoring - evaluate service levels

Works Alongside Existing Systems

• Fully configurable interfaces to your systems
  
• Timely, accurate data can be passed directly to your finance system avoiding re-keying and errors
  
• Optimises your current systems investment

Valuable Business Insight

• Essential information relating to all purchasing activity is captured and delivered to you instantly
  
• Monitor true performance indicators via real-time dashboards
  
• Ability to drill down to transaction level as desired
  
• Actionable insight

Key Features

Catalogue Management

• Electronic library of catalogues: single supplier, multi supplier, contract, non contract, services, individually tailored catalogues
• Powerful tools to build & manage the library
• Automatic catalogue loading & updating
• Catalogue differences report
• Effective price periods
• Product masks
• Brochures
• Catalogue access profiles
• UNSPSC, eClass and NSV coding fully supported
• Integrated searching capabilities
  
  

  Inventory & Brokerage Management

• Stock top-up including supply stations
• Central stores management facilities
• Enables barcode receipting
• Facilitates & promotes re-use of existing assets
• Prevents unnecessary ordering of goods already held internally
  
  

  Requisitioning

• Powerful product search facilities
• Simple & intuitive “shopping basket” and template features
• Access to catalogues tailored for individuals, staff groups, departments, organisations
• Automatic application of financial coding
• Running total of requisition spend
• Ensures contract adherence & reduces maverick purchasing
  
  

  Authorisation, Approval & Vetting Controls

• Controls include the products/services a specific user may requisition, maximum quantity of an item they may order on a monthly or annual basis, and purchase value thresholds they are not permitted to exceed
• Requisitions passed automatically to authoriser for approval/amendment/deletion as appropriate
• A further tier of approval - vetting - can be automatically invoked for high value or specific equipment requisitions
  
  

  Order Processing & Despatch

• Flexible order generation
• Orders segregated & aggregated by supplier, delivery location and across an organisation, producing the optimum number of orders and enabling you to take advantage of quantity discounts and avoid incurring unnecessary minimum order charges
• Multiple order despatch methods: xml, email, EDI, via supplier exchanges, autofax or print
  
  

  Goods Receipting & Returns

• Centralised and local receipting
• Flexible delivery identification searches: outstanding orders for receiving point, outstanding orders by supplier, by order & original requisition number
• Support for over & under deliveries
• Full returns handling with documentation
• Multi level receipting where appropriate
• Goods acceptance criteria
• Asset registration
  
  

  Invoice Processing

• Invoice registration - manual or electronic
• Automatic/Manual invoice matching with orders/goods received
• Value and percentage tolerances
• Payment authorisation
• Passing of payment details to finance system for payment
  
  

  Configurable Financial Interfaces

• EROS can pass data at any stage in purchasing cycle
• Direct transfer into your existing finance system
• Multiple interfaces available: orders & receipts; payments; commitments; accruals
• Fully configurable to your requirements
• Streamlines the payment process
  
  

  Business Intelligence

• Comprehensive data warehousing subsystem; instantaneous drill down to transaction level, benefits tracking, key performance indicators via real time dashboards
• Conventional report generator & library of standard reports
• ODBC connectivity for 3rd party tools if desired
• Graphical presentation methods & exporting options: Excel, PDF etc.
  
  
  
  To read some EROS client case studies, please click here.
  
  
  For further information on Belmin Group and its products, please telephone 01278 450611, email info@belmin.com or click here.